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Administrative Assistant, FSN-6/7*; FP-8/7** (1 position)

Administrative Assistant, FSN-6/7*; FP-8/7** (1 position)

ANNOUNCEMENT NUMBER 10-03
(Re-advertisement of 09-48)


Applicants who responded to Vacancy Announcement 0
9-48 need not reapply as their applications will be considered.


NOTE:  ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMIT TO BE ELIGIBLE FOR CONSIDERATION, AND SHOULD PROVIDE A COPY OF WORK PERMIT WITH APPLICATION.

OPEN TO:  All Interested Candidates

 

POSITION:  Administrative Assistant, FSN-6/7*; FP-8/7** (1 position)


OPENING DATE:  January 25
, 2010

CLOSING DATE February 5, 2010

 

WORK HOURS:  Full-time; 40 hours/week

SALARY:  *Ordinarily Resident: W34,458,000 ~ 41,377,000 p.a. (Starting salary) (Position Grade: FSN-6/7)

**Not-Ordinarily Resident: US$30,684 ~ 34,324 p.a. (Starting salary)(Position Grade: FP-8/7 to be confirmed by Washington)

 

The U.S. Embassy in Seoul is seeking an individual for the position of Administrative Assistant in the Immigration & Customs Enforcement Office.


BASIC FUNCTION OF POSITION

 

The incumbent coordinates and performs a variety of management services essential to the operation of those offices and serves as advisor to the ICE Attaché and Deputy Attaché on administrative management matters.  The incumbent performs duties in the following functional areas: Office Management including Logistics, Budget, Asset Management, Personnel Management; Liaison and Investigative support. The incumbent also serves as principal advisor for the CSI program on budget management issues.  Prepares annual budget projections, develops financial plan, and monitor expenditures.  The incumbent performs as other DHS program manager for the Detention and Removal Program, Voluntary Departure Program, Federal Air Marshals Operations, and Significant Public Benefit Paroles. Assists ICE staff as interpreter/translator and performs other duties to support ICE staff as assigned.   

 

QUALIFICATIONS REQUIRED

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each criterion.

For FSN-6;

1.  Education: Bachelor degree in accounting, business administration, and /or related areas is required.

2.  Prior Work Experience: Two years of progressively responsible experience in financial management is required.

3.  Language Proficiency: Level IV (Fluency) written and spoken English and Korean.

4.  Skills and Abilities: Skill in applying program management techniques including program evaluation, program development, organization of personnel and resources, and negotiation to solve or resolve issues; skill in fact finding, analysis and problem solving in order to recommend corrections on inefficient or uneconomical practices; skill in oral and written communication to effectively transmit information in both the English and Korean languages; ability to correlate and analyze narrative and statistical material in making appropriate recommendations for action concerning budget estimates, obligations, allotments, costs and manpower ceilings.

 

For FSN-7;

1.  Education: Bachelor degree in accounting, business administration, and /or related areas is required.

2.  Prior Work Experience: Two to three years of progressively responsible experience in financial management is required. One year of experience should be with the ICE Attaché Office.

3.  Language Proficiency: Level IV (Fluency) written and spoken English and Korean.

4.  Job Knowledge: A thorough knowledge of ICE/CSI, Department of Homeland Security and applicable State Department budget and finance; payroll, benefits and allowance, personnel; inventory management, procurement and contracting, travel, building management, and other administrative procedures, regulations, and requirements; of ICE/CSI and joint state/ICE/CSI regulations in the FAM and MOA on all phases of post administration; and of ICE/CSI programs, materials, equipment, and the unclassified version of the Country Plan.  A good working knowledge of U.S. Immigration and Customs laws and regulations and other source materials.

5.  Skills and Abilities: Skill in applying program management techniques including program evaluation, program development, organization of personnel and resources, and negotiation to solve or resolve issues; skill in fact finding, analysis and problem solving in order to recommend corrections on inefficient or uneconomical practices; skill in oral and written communication to effectively transmit information in both the English and Korean languages; ability to correlate and analyze narrative and statistical material in making appropriate recommendations for action concerning budget estimates, obligations, allotments, costs and manpower ceilings.


SELECTION PROCESS

When equally qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans will be given preference.  Therefore, it is essential that the candidate address the required qualifications above in the application.


ADDITIONAL SELECTION CRITERIA

1.  Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

2.  Current employees serving a probationary period are not eligible to apply.

3.  Currently employed AEFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

4.  Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

5.  Current Ordinary Resident employees with an overall summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.


TO APPLY

Interested applicants for this position must submit the following or the application will not be considered:

1.  Job Application Form for Employment with the US Embassy Seoul (Highly recommended); or

2.  Application for Federal Employment (OF-612); or

3.  A current resume or curriculum vitae that provides the same information required in #1; plus

4.  Candidates who claim U.S. Veteran's preference must provide a copy of their Form DD-214 within their application.

5.  Any other documentation (e.g., essays, certificates, award, copies of degrees earned) that addresses the qualification requirements of the position as listed above.

Note:  If you have any family members who are currently working at the U.S. Embassy, Seoul, you are required to specify on your application or resume his/her name, office and relationship with you.


SUBMIT APPLICATION TO

 

Human Resources Office

American Embassy

Sejongno 32, Jongnogu, Seoul (110-710), or Unit 15550, APO AP 96205-5550
E-mail: SeoulRecruiter@State.Gov

Fax: 02-397-4107

 

DEFINITIONS

1.  U.S. Citizen Eligible Family Member (USEFM) - For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:

  • U.S. Citizen; and,
  • Spouse or unmarried child at least 18 years old; and,
  • Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:
  • 1. Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
  • 2. Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.

 

2. EFM:  An individual related to a US Government employee in one of the following ways:

  • Spouse;
  • Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
  • Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
  • Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.

 

3.  Member of Household (MOH) - An individual who accompanies a  direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan.  An MOH is:

  • Not an EFM; and,
  • Not on the travel orders of the sponsoring employee; and,
  • Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.

A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department's current legal and statutory definition of family member.  A MOH does not have to be a U.S. Citizen.

 

4.  Not Ordinarily Resident (NOR) - An individual who:

  • Is not a citizen of the host country; and,
  • Does not ordinarily reside (OR, see below) in the host country; and,
  • Is not subject to host country employment and tax laws; and,
  • Has a U.S. Social Security Number (SSN).

NOR employees are compensated under a GS or FS salary schedule, not under the LCP.

 

5.  Ordinarily Resident (OR) - A Foreign National or US citizen who:

  • Is locally resident; and,
  • Has legal, permanent resident status within the host country; and,
  • Is subject to host country employment and tax laws.

All OR employees, including US citizens, are compensated in accordance with the LCP.

 

CLOSING DATE FOR THIS POSITION: February 5, 2010

The US Mission in Seoul, Korea provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.